Board Minutes April 2013 BOD

COLLEGE PARK OF CLERMONT

HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING

MINUTES

April 22, 2013

  1. Establish a Quorum and Call to Order – A quorum was established with Charles Wright, Chris Caines, Steve Heller and Tim Trieschmann in attendance.  Marlene Belcher represented Sentry Management.  Mr. Wright called the meeting to order at 7:00 pm in the offices of Sentry Management.
  2. Notice was posted according to Florida Statutes at least 48 hours prior to the meeting.
  3. Approval of Minutes – Mr. Wright made several amendments to the minutes.  #6.  OLD BUSINESS, A., First sentence ….even though College Park representatives had shown up at both City Council  and County Commissioner’s meetings with petitions to show their support of a light on Hancock Rd, the County Commissioners were reluctant to install the light…..  Mr. Heller made a motion to approve the March 25, 2013 minutes as amended, which was seconded by Mr.Trieschmann and carried with a unanimous voice vote.  Mr. Trieschmann will do some web searches to get some info about a threatening email about a claim of two years ago.
  4. Financial Summary – Operating Cash totals $133,060.83.  Income exceeded Expenses in March by $3,202.89.  Reserves total $63,653.31.  Year-To-Date Income exceeded Expenses by $7,957.00.  Mr. Trieschmann had some questions about off-setting expenses between Attorney expenses and the Allowance for Doubtful Accounts. Ms. Belcher will contact the Sentry Financial Team for an explanation.  Mr. Trieschmann made a motion to accept the financial report, which was seconded by Mr. Caines and carried with a unanimous voice vote.
  5. Manager’s Report – Ms. Belcher reported that:
  • Acct 79 – Payoff letter sent by CM hasn’t expired as yet.
  • Acct 117 – Homeowner would like all fees waived.  The board agreed that the homeowner should put this request in writing.  No written response was received.
  • Accts 138 & 168 – Mr. Trieschmann made a motion to send these two accounts to HFS, which was seconded by Mr. Caines and carried with a unanimous voice vote.
  • Accts 117, 211 & 109 – Mr. Caines made a motion to lien these accounts, which was seconded by Mr. Heller and carried with unanimous voice vote.
  • Acct 240 – Mr. Heller made a motion to also lien this account if it makes sense to do so.  Mr. Trieschmann seconded the motion, which carried with a unanimous voice vote.
  • Acct 84 – Asked for a payment plan.  Email vote was not unanimous.  Mr. Caines made a motion to offer the homeowner an agreement with final payment being made by June 31st.  No late/interest fees will be waived.  Mr. Trieschmann seconded the motion which carried with a unanimous voice vote.
  • Inspection – Board had agreed that violations to replace lawns or fill in bare spots would be sent in May.
  • A newsletter will be put together to be included with the annual meeting notice in June.  A draft will be sent to the Board for their comments and suggestions.

Ms. Belcher’s complete report will be included in the minute book.

  1. OLD BUSINESS
  2. Review of General Restrictions – Mr. Wright explained that the handbook was meant to be used as a guide.  For instance- sod is required but it doesn’t have to be St. Augustine.  In the case of tiles/pavers a decision will have to be made.  Does the Board want to enforce the guidelines or change them to specifically address the tiles/pavers.  Mr. Trieschmann stated that pavers on some walkways would be an improvement over cracks and blackened concrete.  Mr. Wright, Mr. Caines, Mr. Trieschmann, Mr. Spooner and Mr. Verdaguer volunteered to be on this ad-hoc committee.
  3. Removal of Dead Trees in Banyon Canyon – Trees had been counted again and there were sixteen not ten.  A Cut Above submitted a new estimate at $100 a tree.  The increase was due to the re-thinking of the taking the trees out of the canyon.  Mr. Wright will go with Mr. Verdaguer to check out the situation.  Mr. Trieschmann will go with Mr. Verdaguer to the fenced area at the bottom of the canyon and assess the reattaching the fence to maybe a bar.
  4. Clean/Paint Front Gates/Fences – Mr. Spooner had gotten another quote from FM Home Improvement.  The quote was reasonable, but paint specifications and warranty information were not given.  Mr. Spooner will get with Ms. Belcher to come up with some specifications and go back to FM Home Improvement and have him submit another quote.  The Board will be emailed the information.
  5. No Parking Here to Corner Sign – will be removed from the agenda.
  6. Garage Sale Signs/Banner – Mr. Caines stated that the garage sale sign now displayed is free, but the banner will be $85.  Mr. Trieschmann made a motion to approve the banner, which was seconded by Mr. Heller and carried with a unanimous voice vote.  Sale will be on May 4 from 8:00 am – 2:00 pm
  7. NEW BUSINESS
  8. COMMITTEE REPORTS
  1. Raise Canopy of Perimeter Trees – A Cut Above had submitted an estimate of $10,800 for the trimming of 144 trees.  Mr. Wright stated that branches should be trimmed off the hedges and raised where they are hanging low over sidewalks.  He asked that another estimate be submitted trimming by sections.  1083 Princeton has cut the hedges.  A letter will be sent.
  2. No Parking Stripes At The End of Stanford – Homeowner at the end of the cul-de-sac on Stanford has called the police several times on residents parking their car in the cul-de-sac and walking to their home also on Stanford.  Even though the board is sympathetic to the unneeded aggravation, they agree that No Parking Stripes would be blocking off the end of the cul-de-sac and will not be placed on the road.
  3. Website – Mr. Wright will visit Mr. Manino, who had created the website that should be deleted.
  4. E-mail List – will be given to Ms. Belcher.
  5. Road Analysis –Ms. Belcher has contacted three companies and all have agreed to give quotes.  Mr. Wright and Mr. Trieschmann will meet with the three vendors individually.  Ms. Belcher will set up appointments the first week of May.
  6. Remotes – Mr. Caines provided an on-line supplier of gate remotes at about half of what American All Secure charges.  Ms. Belcher will get a quote from Advanced Solutions to move everything over – maintenance calls-adding remote numbers to the system.
  7. Repair of Back Gate – completed.

Architectural – Mr. Spooner reported that four applications had been approved – one fence, one repaint, one front door replacement and one stucco repair above garage.  Mr. Spooner had visited 1098 Princeton to explain that an application should be submitted for the 3’x3’ metallic, decorative tiles on the front of the home and garage.  They have also installed a walkway on the left side of the garage back to their gate.  Mr. Spooner gave them applications to submit and reminded them that ALL changes made to the outside of the house needed an application.  Mr. Heller stated that they should be told to remove all exterior changes!  976 Dartmouth has a car with flat tires in the driveway and the shed at 871 Princeton still stands uncompleted.  Ms. Belcher will contact Code Enforcement.  966 Dartmouth has a boat visit on a regular basis.  A letter was sent.  The homeowner called and said that the boat had only been kept overnight one time when there was a storm and they missed the time to take it back to storage.  Mr. Verdaguer stated that his mother-in-law, Teresita Fadul, would gladly serve on the fine committee.

  1. OPEN FORUM
  • Mr. Case asked about 979 Cornell, which has been sold and purchased by an Investment Company.
  • Mr. Goodger asked that Mr. Wright check out the speed bumps on the newly created road into the hospital on Oakley Seaver.
  1. The date of the next Board meeting will be May 21, 2013 @ 7:00 pm in the offices of Sentry Management.
  2. Mr. Caines made a motion to adjourn the meeting at 9:10 pm, which was seconded by Mr. Trieschmann and carried with a unanimous voice vote.

Respectfully submitted,

 

Marlene Belcher, LCAM                                                                                  Approval Date ____________________

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