Board Minutes April 2014 BOD

COLLEGE PARK OF CLERMONT HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING MINUTES

April 28, 2014

  1. Establish a Quorum and Call to Order – A quorum was established with Charles Wright, Tim Trieschmann, Chris Caines, Charles Kornegay, and Steve Heller in attendance.  John Morgan represented Sentry Management.  Mr. Wright made a motion to call the meeting to order at 7:00 pm in the Offices of Sentry Management; Mr. Kornegay seconded.
  2. Notice was posted according to Florida Statutes at least 48 hours prior to the meeting.
  3. Approval of Minutes – Mr. Caines made a motion to approve the March 24, 2014 minutes as written, which was seconded by Mr. Kornegay and carried with a unanimous voice vote.
  4. Financial Summary –Operating Cash totals $153,056.  Income exceeded Expenses in January by $150.67. The $878.09 in late and interest fees collected added to income.  The Accounts Receivable Report was reviewed and several accounts were discussed.  Mr. Treischmann made a motion to approve the financial reports, which was seconded by Mr. Kornegay and carried with a unanimous voice vote.
  5. Manager’s Report – The Board reviewed several items from the Manager’s Report.
  • Front gate – AGAS has applied additional grease to lubricate the squeaky gates.
  • The Stop signs and Safety First signs have been installed by Affordable Signs.
  • Mr. Morgan provided inspection reports from A Cut Above Landscaping on the irrigation system.

Mr. Caines made a motion to approve the report, which was seconded by Mr. Heller and carried with a unanimous voice vote.

  1. OLD BUSINESS
  2. Review of General Restrictions – The policy on brick and concrete pavers was discussed and approved in principal.  Mr. Wright agreed to revise the document accordingly for the Board to review and approve.
  3. Raise Canopy of Trees – Mr. Morgan agreed to get bids to raise the tree canopy on Hancock.
  4. NEW BUSINESS
  • Parking Across Sidewalks – Mr. Morgan was asked to obtain quotes from Ramco, US Security Associates, and ICU, Inc.
  1. Hardwood Trees – Mr. Heller agreed to provide a list of houses to get a non-three tree letter and a draft of the letter.
  2. Architectural Committee – Mr. Case was not present, but Mr. Morgan reported on his behalf:
  • 983 Princeton – repaint house to approved color scheme #7 – APPROVED
  • 983 Georgetown – fence – APPROVED
  1. Welcome Committee – none.
  2. Irrigation Upgrades – on hold.
  3. Banyan Canyon – Mr. Morgan was asked to have the Sentry maintenance employee clean out the cage and ensure the fence closes securely.
  4. New ARC members – Chris Caines made a motion to approve Titus Lawrence and Sabrina Mallay as new members of the Architectural Review Committee.  Chuck Kornegay seconded the motion, and it was approved with a unanimous vote.
  1. OPEN FORUM
  2. The date of the next Board meeting will be May 28, 2014 @ 7:00 pm at the offices of Sentry Management.
  3. Mr. Trieschmann made a motion to adjourn the meeting at 8:15 pm, which was seconded by Mr. Kornegay and carried with a unanimous voice vote.

Respectfully submitted,

John R. Morgan, CAM                                                                         Approval Date ____________________

 

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