Board Minutes April 2016 BOD

COLLEGE PARK OF CLERMONT

HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING

MINUTES

     April 25, 2016

 

  1. Establish a Quorum and Call to Order – A quorum was established with Chris Caines, Steve Heller, Michael Wilson and Chuck Kornegay in attendance. Marlene Belcher represented Sentry Management. Mr. Caines called the meeting to order at 7:02 pm in the Offices of Sentry Management. Joan Auletta joined the meeting at 7:27 pm.

 

  1. Notice was posted according to Florida Statutes at least 48 hours prior to the meeting.

 

  1. Visit from Securitas – Ed Slowley, systems Engineer, began the presentation by relating to the Board what was observed at the front gate-seems that everyone and their brother know a code to get in the gate. It is a good idea to upgrade the system. With their hi-tech service 70-80% of all problems can be fixed remotely, but if on-site trouble-shooting is necessary, a technician will be dispatched within 4 hours. They also mentioned a three year payment plan and a remote guard, which the Board was very interested in.

 

  1. Approval of Minutes – Mr. Heller made a motion to approve the March 28, 2016 minutes as written. Mr. Wilson seconded the motion, which carried with a unanimous voice vote.

 

  1. Financial Summary –Operating Cash totals $198,110.36 with Reserves at $127,838.17. Expenses exceeded Income due to Website renewal, Irrigation Repairs and Power Washing front entrance. Year-to-Date Deficit is $2,253.16. Mr. Heller made a motion to approve the financial, which was seconded by Mr. Wilson and carried with a unanimous voice vote.

 

  1. Manager’s Report – Ms. Belcher reported:
  • Acct 79 – Bank made a proposed Settlement Offer of $2,100.00.       Association is entitled to $2,657.37. Attorney recommended to decline the offer-the difference is nominal.       Mr. Kornegay made a motion to deny the offer which was seconded by Ms. Auletta and carried with a unanimous voice vote.
  • Acct 164 – Mr. Heller made a motion to let the homeowner continue to make the $200 payments until the balance is caught up. Ms. Auletta seconded the motion, which carried with a unanimous voice vote.
  • Acct 184 – Mr. Heller made a motion to send this account to the Attorney for a Demand Letter. Mr. Wilson seconded the motion, which carried with a unanimous voice vote.       Attorney vs. HFS will be discussed with the attorney.
  • Garage Doors – Mr. Caines stated that the Board could not do selective enforcement. Painting the garage door a non-WHITE color was unacceptable.       Mr. Heller made a motion to check with the Association’s Attorney for a recommendation and the fees that would be charged if the next letter came from the Attorney. Mr. Kornegay seconded the motion, which carried with a unanimous voice vote.
  • Playground Upgrades – Paperwork and insurance has been straightened out. Installation is scheduled for May.

Ms. Belcher’s complete report will be included in the minute book.

 

  1. OLD BUSINESS
  2. Playground Upgrades – already discussed.
  3. Gazebo Roof – The paperwork for this project has finally gone through. Will let me know a date. I have reminded them that the roof must be green to match the benches.
  4. Landscaping Enhancements – Board decided to table this item and remove from agenda at this time. Gate Upgrades will take priority. Ms. Belcher will get a quote from Maddie and Daddie to power wash the sidewalks and monuments in the park area. She will also speak with ACA about a left side bush that needs reshaping or something-suggestions?
  5. Gate Access Upgrades – Board decided to wait for a quote from Securitas with enhancements and a 3 year payment plan. Ms. Belcher had gotten two bids to repair the front gate so at least all gates would close. Mr. Kornegay made a motion to have the EXIT gate repaired by ACT, which was seconded by Ms. Auletta and carried with a unanimous voice vote.
  6. Newsletter – in progress.

 

  1. NEW BUSINESS
  1. ARC Updates – Mr. Case stated that two applications had been approved for a concrete slab and an inground pool. One application to repaint was denied. Colors had not been selected from the book.
  2. Carriage Lights – Mr. Case stated that this was being worked on.
  3. Street Signs – Ms. Belcher had gotten a quote for the same type of sign that is already up for $22.50 each not including installation. She will look into a different sign. Mr. Case will get a count of how many signs are needed.

 

  1. OPEN FORUM
  • Salvatore mentioned several homes that were running a business out of their house and a young boy that revs his motorcycle down Princeton at 6:30 am and 3:30 pm. These problems will also be discussed during a closed meeting with the Association’s attorney.
  • Case stated that Lamberts was installing fiber optic cable in the neighborhood and are not very careful restoring the landscape-leaving bare spots.
  • Case also mentioned a tree on the hedge row that needed trimming. Ms. Belcher will contact ACA.
  • A limo/bus on Cornell, taxis parked on Auburn and a church bus/van parked on Princeton and a truck that comes to an address on Drexel (loads up and leaves) were brought to the Board’s attention-more items for the attorney meeting.
  • Acct 155   homeowners were once again at the meeting asking for their reimbursement. They have no money. They need to be made whole. Association owes them more than the $624. Interest and administrative fees should be added. Mr. Caines asked the homeowners to itemize what they think is owed to them and send to Ms. Belcher. This should be settled within 30 days.
  • If ACT will have a delay in repairing the front EXIT gate, Ms. Belcher will ask that they close the gate and have only one side opening.

 

  1. Next Board meeting will be May 23, 2016 at 7:00 pm at the offices of Sentry Management.

 

  1. Kornegay made a motion to adjourn the meeting at 8:47 pm, which was seconded by Mr. Wilson and carried with a unanimous voice vote.
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