Board Minutes April 2017 BOD

 

COLLEGE PARK OF CLERMONT

HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING

MINUTES

 April 24, 2017

 

  1. Establish a Quorum and Call to Order – A quorum was established with Chris Caines, Steve Heller, Michael Wilson, Joan Auletta and Chuck Kornegay in attendance. Marlene Belcher represented Sentry Management. Mr. Caines called the meeting to order at 7:01 pm at the Offices of Sentry Management.

 

  1. Notice was posted according to Florida Statutes at least 48 hours prior to the meeting.

 

  1. Approval of Minutes – Mr. Kornegay made a motion to approve the March 27, 2017 minutes as written. Mr. Wilson seconded the motion, which carried with a unanimous voice vote.

 

  1. Financial Summary –Operating Cash totals $127,041.60 with Reserves at $158,619.07. $251.26 of late fees added to Operating Cash. Income exceeds Expenses by $2,082.91. C&M did send a $500 check (which had been duplicated) back to College Park, but not in time for the March financial.

 

  1. Manager’s Report – Ms. Belcher reported:
  • Inspection- Mr. Case and I inspected the property on April 19. There were numerous trash cans at the curb before 6:00 pm. Dumpster will be removed at the burned house once the drywall and garage are up.
  • Acct 226 – Mr. Kornegay made a motion to send this account to the Attorney to send a Demand Letter to the homeowners, which was seconded by Mr. Wilson and carried with a unanimous voice vote.
  • Acct 164 – Agreement is in default, but Board agreed to wait until June/July when the balance reaches the $624 mark.
  • Front entrance pump was turned off. Board agreed that a fence would not be feasible-all the hedges would have to come out. A lock on the box will be tried first.
  • Trimming of perimeter hedges and trees has started.
  • Ms. Belcher will get an estimate for raking leaves in the park area.
  • Power Washing – Vendor is out of the hospital and will try to work College Park into his schedule this week.

Ms. Belcher’s complete report will be included in the minute book.

 

  1. OLD BUSINESS
  2. Gate System Update
  • Caines explained that another gate company came out to look at the gate. They pointed out many variances in installation-mostly with wiring. Mr. Caines was to meet with the Association’s Attorney on Wednesday to discuss what direction to take. Should another vendor be brought in to give an opinion? Board agreed to hold off on the power washing at the front gate. This may add to the issues. Mr. Caines suggested a special meeting in the beginning of May to discuss whatever suggestions the attorney shares with him on Wednesday. Board agreed.
  • Cameras – Five companies had been spoken to about cameras at the front and back gates. Prices range from $13,000 to $31,600 with a virtual guard or digital watchdog system. An annual maintenance contract would run anywhere from $4,300 to $4,700.

 

  1. Street Signs – Working on STOP, NO OUTLET and the KIDS sign. Board mentioned DOT approved.
  2. Carriage Lights – Lights have been received. Jake, Sentry Management Maintenance,was to meet with Mr. Caines on Tuesday.

 

  1. NEW BUSINESS
  2. ARC Update – Case reported that seven applications had been submitted – Six applications were approves and one for removing a window was denied.
  • 1026 Princeton – Belcher contacted the owner. The dumpster will be removed after the drywall is installed.
  • 1098 Princeton – Board discussed that the two large boulders between the palm trees had to be removed along with the medium sized boulder at the end of the walkway before the driveway. The rocks on either side of the driveway can be replaced with mulch, pavers/patio blocks or sod. The rocks by the mailbox can stay. Ms. Belcher will compose a letter (sticking with the 30/30/7 day process) and discuss with Mr. Caines.

 

  1. OPEN FORUM

Topics discussed:

  • White asked about the speed bumps at the back gate. She volunteered to investigate the cost of removing them.
  • The non-mowing of the hill on Hancock was discussed.
  • Belcher will send a new homeowner the information sent to all residents from the attorney.
  • Coyotes have been seen in the neighborhood.

 

  1. Next Board Meeting will be May 22, 2017 at 7:00 pm at the Offices of Sentry Management. Special Meeting will be scheduled before this.

 

  1. Kornegay made a motion to adjourn the meeting at 8:27 pm, which was seconded by Mr. Heller and carried with a unanimous voice vote.
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