Board Minutes August 2017 BOD

COLLEGE PARK OF CLERMONT

HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING

MINUTES

August 28, 2017

 

  1. Establish a Quorum and Call to Order – A quorum was established with Chris Caines, Steve Heller, Joan Auletta, Chuck Kornegay and Mike Wilson in attendance. Marlene Belcher represented Sentry Management. Mr. Caines called the meeting to order at 7:00 pm in the Offices of Sentry Management.

 

  1. Notice was posted according to Florida Statutes at least 48 hours prior to the meeting.

 

  1. Approval of Minutes – Mr. Kornegay made a motion to approve the July 31, 2017 minutes as written. Mr. Heller seconded the motion, which carried with a unanimous voice vote.
  2. Visit from A Cut About – Jose came to the meeting to explain to the Board that he can no longer afford to maintain College Park landscape at the current contract price. He would like to increase his monthly fee to $4,835 – an increase of $1,766.25 per month. Terms of the contract allow either the Association or a Vendor terminate the contract giving a 30 day notice. Because bids will have to be collected, Mr. Caines asked Jose if he would mind going on a month to month basis until College Park figures out what to do? Jose agreed. Mr. Wilson made a motion to go on a month to month contract, which was seconded by Mr. Kornegay and carried with a unanimous voice vote. Jose’s contract will mostly be used as to what is expected of the vendor in the RFP, which Ms. Belcher will compose. Additional inclusions were suggested.

 

  1. Financial Summary –Operating Cash totals $126,451.23 with Reserves at $168,894.16. $513.53 of late fees and interest added to Operating Cash. Expenses exceed Income by $1,060.65, due to the replacement of shrubbery.

 

  1. Manager’s Report – Ms. Belcher reported:
  • Inspection- Mr. Case and I inspected the property on August 24, 2017. 1098 Princeton has begun his restoration.       Bare spots are filling in due to all the rain. Inspection Sheet will be included in the board package next month.
  • 1022 Princeton – Why is a porta potty necessary if there is running water in the house? Ms. Belcher will find out.
  • 1098 Princeton – Big boulders have been placed closer to the house and not in the middle of the yard. Creeping ground cover has been installed on either side of the driveway. Mr. Caines suggested that the Board wait and let him finish.
  • 935 Princeton, as the policy states, was sent a Demand Letter from the Attorney.       They have 15 days from August 22 to comply. Homeowners mentioned that had not complied as yet-still seeing many vehicles at residence.
  • 806 Princeton- Mr. Case and I noticed on the inspection the hoop had been placed on the side of the house.
  • Garage doors have now all been painted white.

Ms. Belcher’s complete report will be included in the minute book.

  1. OLD BUSINESS
  2. Gate System Update – Mr.Caines stated that RFIDs just do not read consistently. Some have been taped on backwards and some are held up for reading purposes at the gate. Some tags read fine while other don’t read all the time. If 100% of the homeowners can’t get through the gates 100% of the time, the Board has failed in their completion of this project. Mr. Wilson asked what the plan was? Mr. Caines was favoring going back to clickers. Mr. Wilson made a motion to order two clickers per home with no charge to the homeowners. Mr. Kornegay seconded the motion, which carried with a unanimous voice vote. NO MORE RFIDs will be given out. A new gate company will be investigated. Action Security for one.
  3. Speed Bump Removal – Asphalt 365’s quote of $1,500 expired on August 4. Mr. Wilson made a motion to approve the bid proposed by Asphalt 365; however if they do not want to do it for the $1,500, then All Paving’s quote of $1,849 would be approved so Motion was changed to approve up to $1.849 for speed bump removal, which was seconded by Mr. Kornegay and carried with a unanimous voice vote.
  4. Power Washing – Mr. Caines asked for a vote of who preferred to wait until late fall, maybe even a December timeframe for this project. Vote was 3 to 1 in favor of waiting.
  5. Picnic Tables – Mr. Wilson stated that tables are expensive….like $1,200 each. He continues to look for a less expensive alternative. Maybe wood. Maybe buying second hand. Mr. Heller stated that he would rather put money into tables rather than power washing.
  6. Entrance Landscaping – on hold.
  7. Social in Park – Brown reported that the Meet and Greet will be on September 30. Lots of volunteers are needed. Police said they would rather come to a meeting to answer homeowner questions/concerns instead of at the Social. Having an alternate date was suggested. Closing off one section of Rollins was being looked into.
  8. Camera System – Caines reported meeting with Action Security last Friday. Cameras should be installed within the next two weeks.
  9. Street Signs – All signs have been installed.

 

  1. NEW BUSINESS
  1. ARC Update- Mr. Case reported that three applications had been approved-one repaint, one partial landscape and one for pavers. The yellow house with the blue door was approved. SECO has replaced damaged poles-2 on Rollins and 4 on Princeton.
  2. Yard of the Month – Ms. Belcher will purchase a gift card.
  3. Two Dead Trees – Mr. Wilson made a motion to approve the bid submitted by SouthLake Tree to remove the trees and grind the stumps. Mr. Heller seconded the motion, which was approved with a unanimous voice vote.
  4. Budget Discussion – Proposed budget will be in next month’s Board package.
  5. Property Insurance Waiver – Mr. Wilson made a motion to approve the insurance renewal, but waive the property insurance, which was seconded by Mr. Heller and carried with a unanimous voice vote.

 

  1. OPEN FORUM

Topics discussed:

  • Parking at the end of Princeton.
  • Vehicles are entering the community under the power lines in the Cornell cul-de-sac. Is a fence needed there?
  • Speeding through the neighborhood continues.
  • Kids are throwing the rocks at the front entrance.
  • Hedges at 907, 911 & 915 need trimming.
  • Stick with Jose-best landscaper ever had!
  • Please no wood picnic tables (too much maintenance) green would match.
  • Difficult getting by landscaper’s trucks-park only on one side of the street?

 

  1. Next Meeting will be September 25, 2017 at 7:00 pm at the Offices of Sentry Management.

 

  1. Kornegay made a motion to adjourn the meeting at 9:10 pm, which was seconded by Mr. Wilson and carried with a unanimous voice vote.

 

 

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