Board Minutes August 2012 BOD

COLLEGE PARK OF CLERMONT

HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING

MINUTES

SEPTEMBER 6, 2012

  1. Establish a Quorum and Call to Order – A quorum was established with Steve Heller, Tim Trieschmann, Charles Kornegay and Chris Caines in attendance. Marlene Belcher represented Sentry Management. Mr. Caines called the meeting to order at 6:30 pm in the offices of Sentry Management. The August 29th meeting was re-scheduled for today.
  2. Notice was posted according to Florida Statutes at least 48 hours prior to the meeting.
  3. Open Forum – none.
  4. Approval of Minutes – Mr. Trieschmann made a motion to approve the July 25, 2012 minutes as written, which was seconded by Mr. Kornegay and carried with a unanimous voice vote. Ms. Belcher will email the approved minutes to Mr. Heller.
  5. Financial Summary – Operating Cash totals $115,308.17. Income exceeded Expenses in July by $18.00. Reserves total $61,651.70. Year-To-Date Income of $88,854.41 exceeded Total Expenses by $10,848.43. Mr. Kornegay made a motion to approve the financial which was seconded by Mr. Trieschmann and carried with a unanimous voice vote.
  6. Manager’s Report – Ms. Belcher reported that:
  • Acct 214 – Mr. Caines made a motion to waive the late fees, which was seconded by Mr. Trieschmann and carried with a unanimous voice vote.
  • Accts 85 & 190- Board agreed to proceed with liens.
  • Accts 135, 173 & 196 – Board agreed to proceed with ITLs.
  • 979 Cornell – Mr. Heller made a motion to have A Cut Above clean up the yard, which was seconded by Mr. Kornegay and carried with a unanimous voice vote.
  • Besides the cracked curb/apron at 810 Princeton, there are two sections at 943 Princeton, two sections at 947 Princeton and one section at 1047 Princeton. Ms. Belcher will get a quote and make sure the vendor understands that the concrete color should match. A letter will be sent to the homeowner about the apron. There may be a lower price quote for the apron, being that there has been more sections added.
  • Mr. Trieschmann will do some investigating of the property at Drexel and Princeton. A violation letter is needed!
  • HOA Financial Solutions – Ms. Belcher suggested that this company come in and speak with the Board about their plan to take the legal burden off the association. Board agreed. Ms. Belcher will make the arrangements. Cost Deposits will be held until that meeting.

Ms. Belcher’s complete report will be included in the minute book.

  1. OLD BUSINESS
  2. A Cut Above Contract – Ms. Fadul and Mr. Verdaguer were present for this review. Perimeter trees will not be covered in the contract, but the trees in the park and main entrance will be. The fertilization of the perimeter viburnum will be put in the contract on a quarterly basis. Mr. Trieschmann stated that a complete irrigation check should be conducted each month, which hopefully would catch geysers and breaks, which should be fixed at the time of discovery if they do not go over $300. Board also agreed to add annuals three times a year at the entrance. Mr. Heller made a motion to accept the three year contract with the above mentioned changes, which was seconded by Mr. Trieschmann and carried with a unanimous voice vote.
  3. Cracked Curb – already discussed.
  4. Street Light at Back Entrance – finally has been approved by the City and will be installed at the City’s expense. Ms. Belcher has asked for a target date.
  5. Moving/Placing Speed Signs – Mr. Trieschmann asked if the signs he installed are ok where they are? Mr. Caines mentioned that there were three additional signs that could be affixed to street lights or put on posts. Board agreed to purchase the posts and install where there are long distances without signs. Mr. Trieschmann is open to suggestions.
  6. Projects List – Mr. Trieschmann stated that the gazebo had been done, until someone marked it up with graffiti. He will power wash it again. ACA will install $250 worth of plants at the front entrance. Mr. Caines will power wash paves by the front gate and curbs when the weather gets cooler. Mr. Caines and Mr. Heller will look into putting mulch at the front entrance. ACA will get the address for Ms. Belcher where the homeowner has tapped into the common area irrigation system. A letter will be sent. The shrubs that had been planted a couple of times are dying. Being too close to the tree gives the shrub roots nowhere to go with the tree roots taking up all of the room. ACA will try to move the shrubs away from the trees. It is believed that both of these issues concern the same property.
  7. Storm Drain End of Princeton – The clay and sod that had been installed to stop the erosion have been washed out. This will be looked into at a later date.
  8. 2013 Budget – tabled.
  9. NEW BUSINESS
  10. COMMITTEE REPORTS
  11. OPEN FORUM
  1. Caution Signs on Gates – in progress.
  2. Insurance Renewal – Mr. Kornegay made a motion to approve the insurance renewal, which was seconded by Mr. Trieschmann and carried with a unanimous voice vote.
  3. CPA Engagement Confirmation – Mr. Trieschmann made a motion to confirm the engagement of Arrington & Company to prepare the compilation and taxes for 2012. Mr. Heller seconded the motion, which carried with a unanimous voice vote.
  • Architectural – Mr. Spooner reported that there was one application to be approved after this meeting. He informed the Board that he will be out of town for the next meeting. Mr. Case will report.A letter was sent to 960 Cornell asking that an architectural application be submitted for the paver installation in the rear of the home. No application has been submitted. Mr. Spooner stated that he and someone else will visit the homeowner
  • Mr. Goodger is still concerned about speeders. Mr. Trieschmann suggested painting the speed limit on the road to see if that deters speeders before speed bumps are installed.
  1. The date of the next Board meeting will be September 27, 2012 @ 6:30 in the offices of Sentry Management.
  2. Mr. Kornegay made a motion to adjourn the meeting at 8:02 pm, which was seconded by Mr. Trieschmann and carried with a unanimous voice vote.

Respectfully submitted,

Marlene Belcher, LCAM Approval Date ____________________

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