Board Minutes December 2011 BOD

COLLEGE PARK OF CLERMONT

HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING

MINUTES

DECEMBER 19, 2011

  1. Establish a Quorm and Call to Order – A quorum was established with Charles Wright, Steve Heller, Tim Trieschman, Charles Kornegay and Chris Caines in attendance. Marlene Belcher represented Sentry Management. Mr. Wright called the meeting to order at 7:03 pm in the offices of Sentry Management.
  2. Notice was posted according to Florida Statutes at least 48 hours prior to the meeting.
  3. Appointment of Vice President – Mr. Kornegay made a motion to appoint Mr. Caines to the position of Vice President, which was seconded by Mr. Heller. Vote was taken and there were three votes for Mr. Caines. Mr. Wright and Mr. Trieschman opposed. Mr. Caines was appointed with a majority vote.
  4. Approval of Minutes – Mr. Wright made a motion to approve the November 29, 2011 minutes as written, which was seconded by Mr. Trieschman and carried with a unanimous voice vote. Ms. Belcher will email the approved minutes to Mr. Heller.
  5. Financial Summary – Total Income exceeded Expenses in November by $2,358.30. YTD Actual Income exceeds Expenses by $15,865.64. Reserves total $53,846.99. Mr. Wright stated that the board had been steadfast in holding assessments steady but there may have to be an assessment increase to fund reserves. The new board confirmed the combining of reserves into a Contingency account starting in January 2012. Mr. Trieschman made the motion, which was seconded by Mr. Kornegay and carried with a unanimous voice vote. Mr. Caines distributed collection agency information. The Board agreed to have the Sentry Receiver, visit the meeting next month to give some insight on questions like: can you recover collection fees? Or how does not paying dues impact credit scores? The following month there possibly could be a visit from the collection agency. Mr. Caines made a motion to start the meeting at 6:30 seconded by Mr. Kornegay and carried with a unanimous voice vote.
  6. Manager’s Report – Ms. Belcher reported that:
  • According to Florida Statute 720.3085, (4) a homeowner must be notified by registered or certified mail, return receipt requested and by first class U.S. mail to the parcel owner, but there is nothing to say that it can’t also be delivered by the Sheriff’s Office. Processor’s are in each state
  • Accounts Receivable – attorney has requested authorization to proceed with action on

Acct 128 (Bal. $5,770.75) -Mr. Trieschman made a motion to proceed, seconded by Mr. Heller and carried with a unanimous voice vote.

Acct 206 (Bal. Zero) – Mr. Caines made a motion not to proceed with answering a mortgage foreclosure, which was seconded by Mr. Kornegay and carried with a unanimous voice vote.

Acct 5 ($2,011.65) – Mortgage foreclosure has been dismissed. Board suggested sending a letter to the homeowner – maybe a payment plan! Ms. Belcher will contact the attorney to see if this procedure is acceptable.

  • 2292 Stanford – a pile of trash seems to have been left in the back yard. Ms. Belcher will contact A Cut Above.
  • Parking Sign – Verbiage on the sign was discussed. Should will be changed to Shall Not Block. Mr. Caines had spoken with Equiptec Corporation about the signs and got a quote of $75 each installed. Mr. Kornegay made a motion to approve the signs and installation, which was seconded by Mr. Heller and carried with a unanimous voice vote. Signs will be installed at the main entrance and rear exit. Ms. Belcher will get with Mr. Caines and Equiptec to get them set up as a vendor.

Ms. Belcher’s complete report will be included in the minute book.

  1. OLD BUSINESS
  2. NEW BUSINESS
  3. COMMITTEE REPORTS
  1. Blackened Sidewalks/Storm Drains – Mr. Caines presented a quote for $577.76 to rent a towable pressure washer. Mr. Wright made a motion to accept the quote, which was seconded by Mr. Trieschman and carried with a unanimous voice vote. Volunteers will be needed. Ms. Belcher will set Sunbelt Rentals up as a vendor.
  2. Banyon Canyon Erosion – Mr. Trieschman explained that several covers had been reseated. He believes that when there is a lot of rain the water backs up and blows the covers off. Mr. Wright stated that if the sewer line were blocked there shouldn’t be any debris at the bottom of Banyon Canyon after a rain. Even though a pumping and cleaning may not be necessary, there are problems involving maybe 2-3 of the storm drains in the canyon. These storm drains will be identified and then Ms. Belcher will asked Nathoo Electrical to rebid his estimate and get two other quotes to build a concrete slab 9 inches thick by 5 ft square to stabilize the man hole covers in the retention pond.
  3. Frost Blankets – A Cut Above had submitted a quote to purchase the blankets, store them and install/deinstall of $595.36. Mr. Heller stated that less than $500 was spent on the plants. Mr. Caines made a motion not to cover the plants, which was seconded by Mr. Trieschman and carried with a unanimous voice vote.
  4. Speed Bumps/Dummy Surveillance Cameras – Ms. Belcher will email the Board once she hears back from Officer Colon.
  5. Towing Sign – Parking signs will be installed on the gates to try and deter parking offenders.
  6. Change of Attorney – on hold.
  1. Move Free Exit Loop Back at Reat Gate – American all Secure had submitted a bid to move it back 20-30 ft. Mr. Caines made a motion to get a quote of 10 ft so it doesn’t interfere with the home on the corner. Mr. Heller seconded the motion, which carried with a unanimous voice vote. Ms. Belcher will email the Board.
  2. Access System Change – Ms. Belcher will get three quotes to change the system to prox cards and transponders.
  • Architectural – Mr. Spooner reported that there was one application to widen a driveway. There will be a meeting right after the Board meeting. He also mentioned that 932 Dartmouth continues to park in the street. Ms. Belcher will send a letter.
  1. OPEN FORUM
  2. The date of the next Board meeting is to be January 23, 2011 @ 6:30 pm at the Offices of Sentry Management.
  3. Mr. Wright made a motion to adjourn the meeting at 8:58 pm, which was seconded by Mr. Trieschman and carried with a unanimous voice vote.
  • Mr. Spooner stated his concerns about the storm drains after he had spoken with Ernest.
  • Mr. Cainess suggested lowering the speed limit.
  • Mr. Heller stated that the Christmas lights had been put up several times. He also suggested that an anti-graffiti stain be applied to the gazebo.

Respectfully submitted,

Marlene Belcher, LCAM Approval Date ____________________

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