Board Minutes December 2012 BOD

COLLEGE PARK OF CLERMONT

HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING

MINUTES

December 10, 2012

  1. Establish a Quorum and Call to Order – A quorum was established with Charles Wright, Steve Heller, Tim Trieschmann and Chuck Kornegay in attendance.  Marlene Belcher represented Sentry Management.  Mr. Wright called the meeting to order at 7:00 pm in the offices of Sentry Management.
  2. Notice was posted according to Florida Statutes at least 48 hours prior to the meeting.
  3. HOA Financial Solutions (HFS) – John Poulos had called Ms. Belcher earlier in the day to explain the delay in putting together a new and improved contract.  Ms. Belcher called Mr. Wright and discussed the situation.  It was decided that the HFS visit should be postponed until the new contract was available.
  4. Approval of Minutes – Mr. Kornegay made a motion to approve the November 28 2012 minutes as written, which was seconded by Mr. Trieschmann and carried with a unanimous voice vote.  Ms. Belcher will email the approved minutes to Mr. Heller.
  5. Financial Summary – Operating Cash totals $93,104.12.  Income exceeded Expenses in November by $2,822.77.  Reserves total $65,592.06.  Year-To-Date Income of $139,973.28 exceeded Total Expenses by $22,930.27.  Mr. Kornegay made a motion to approve the financial which was seconded by Mr. Trieschmann and carried with a unanimous voice vote.  Mr. Wright stated that there was still the age old problem of non-payers.  He requested an addendum to the financial to explain the handling of a miscoded invoice which resulted in Lost Lake paying A Cut Above for College Park’s monthly service charge and then College Park reimbursing Lost Lake.  Mr. Trieschmann wondered if there would be some effect on the Balance Sheet with HFS assisting in collections.  Mr. Wright suggested that they wait until they see the program choices HFS had to offer.  Regardless, there should be no out of pocket expenses for the Association so expenses should be reduced.  Mr. Kornegay asked for an updated owner’s list.  Mr. Wright requested that it be in lot number order.  Ms. Belcher will email the list.
  6. Manager’s Report – Ms. Belcher reported that:
  • Accts 4, 25, 83- Cost Deposit put on hold until a decision is made about HFS.
  • Acct 79 – Board counter-offered the settlement with $3,500.  There has been no response from the homeowner.
  • Acct 156 – Property was sold. $2,147.03 was collected.
  • Front Entrance Lights – After checking out the front light problem reported by Mr. Heller, Mr Spooner purchased new LED floodlights instead of repairing the old fixtures.  Mr. Spooner and Mr. Goodger installed the lights and placed colored covers over the lights for the holiday.
  • Gates – Mr. Case had reported that his remote wasn’t working properly, but then finally worked.  Mr. Kornegay and several other residents had reported trouble with the call box.  American All Secure replaced the box.
  • Inspection – will be done at the end of the month.
  • Speed Trailer – Mr. Trieschmann thought that it did slow people down.  Mr. Kornegay volunteered his easement left of the driveway for the trailer to sit next. Ms. Belcher will request data from the trailer.
  • Perma Stripe revised its’ proposal to include 4 sets (8) of 20 mph messages and 3 U channel posts for speed signs installed.  Mr. Trieschmann made the motion to approve the $2,080 proposal, which was seconded by Mr. Heller and carried with a unanimous voice vote.
  • Lifted sidewalk sections (outside the front and back gates) and the storm drain repair will be added to the sidewalk/curb estimate.

Ms. Belcher’s complete report will be included in the minute book.

  1. OLD BUSINESS
  2. Caution Signs – have been installed by Mr. Goodger.
  3. Re-striping of Roads – already discussed.
  4. Sidewalk/Curb Repair – already discussed.
  5. Placement of Speed Signs – Perma Stripe will install the signs at 846 and 1099 Princeton and 979 Cornell.
  6. NEW BUSINESS
  7. COMMITTEE REPORTS
  1. Lighting on Oakley Seaver – Ms. Belcher has contacted Preston Davis and asked if there were any plans on installing lights along Oakley Seaver.

Architectural – Mr. Spooner reported that four applications had been approved. He also mentioned that a resident had seen a child on a skateboard coming out of College Park at the back entrance.  He thought the child was going to go right into the street but veered off on the grass.  Should a sign be placed there-No Skateboarding?  Would the Association be considered negligent for not doing something to prevent an incident?  Ms. Belcher will contact Officer Colon.  Mr. Kornegay mentioned that there was another squawking bird over by his house.  Mr. Case will get the address.

  1. OPEN FORUM

At 7:52 pm Judy Proley from Summit Greens thanked the Board for giving her the opportunity to speak to them about the installation of a light at the College Park entrance, which is across from Summit Greens.  Two years and eleven crashes later she is still pushing to get this light installed.  She needs the help of College Park to support this light for safety reasons.  In the afternoon the school bus is dropping off children, parents are waiting in their cars to pick them up and people are just trying to get in and out of the neighborhoods.  This congestion adds to the impossible task of making a left turn out of both neighborhoods onto Hancock while dealing with the hill and blind curve traffic.  The situation will only get worse as traffic increases. If one life is saved the light will be worth it.  The City Council meets on January 8th at 7:00 pm to discuss the light.  The Board agreed that a light was necessary and are willing to support the effort.  Being that the Summit Greens Board seems to be divided on the issue, Mr. Wright suggested that he speak with the Board President.

  1. The date of the next Board meeting will be January 28, 2013 @ 7:00 pm in the offices of Sentry Management.
  2. Mr. Kornegay made a motion to adjourn the meeting at 8:46 pm, which was seconded by Mr. Trieschmann and carried with a unanimous voice vote.

Respectfully submitted,

Marlene Belcher, LCAM                                                                                  Approval Date ____________________

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