Board Minutes February 2012 BOD

COLLEGE PARK OF CLERMONT

HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING

MINUTES

FEBRUARY 29, 2012

  1. Establish a Quorm and Call to Order – A quorum was established with Charles Wright, Steve Heller, Tim Trieschman, Charles Kornegay and Chris Caines in attendance. Marlene Belcher represented Sentry Management. Mr. Wright called the meeting to order at 6:30 pm in the offices of Sentry Management.
  2. Notice was posted according to Florida Statutes at least 48 hours prior to the meeting.
  3. Receiver – Pam Flack – Ms. Flack had reviewed the College Park Balance Sheet and Accounts Receivables prior to the meeting. She began -obviously, because the association has money a full receivership wasn’t necessary. She did suggest that the each home with high arrearages should be visited to find out who is living in the house. Renters should have a lease and not be related to the homeowner. Once this is established, she or the association attorney can go after the renter to make his monthly payment to the association. With a receiver – if nothing is collected, the association pays nothing. She can either be paid an hourly rate or 10% of the amount collected. Mr. Heller asked if in some way the arrearages could be reflected in the homeowner’s credit report. Ms. Flack stated that she has never contacted the credit people. The board thanked Ms. Flack. The board agreed that each board member will visit homes with arrearages above $1,000. Ms. Belcher will compile the list and assign addresses to the Board.
  4. Approval of Minutes – Mr. Kornegay made a motion to approve the January 23, 2012 minutes and as written, which was seconded by Mr. Caines and carried with a unanimous voice vote. Ms. Belcher will email the approved minutes to Mr. Heller. Mr. Wright thanked those who took part in the pressure washing of sidewalks, storm drains and the park area.
  5. Financial Summary – Total Income exceeded Expenses in January by $3,106.24. Reserves total $55,748.41. Mr. Caines made a motion to accept the financial report, which was seconded by Mr. Kornegay and carried with a unanimous voice vote.
  6. Manager’s Report – Ms. Belcher reported that:
  • Acct 165 – is up-to-date. An ITL was not needed.
  • Acct 76 – Clayton & McCulloh stated that monies were received and a disbursement was made this week.
  • Accts 178 & 223 – money collected on these properties resulted in a credit balance to COA 8100 Legal.
  • Inspection – Clean Up Notice was mailed this month. Mr. Spooner recommended that the inspection be done on a Tuesday, when trash containers should not be near the street or garage door.Timing of the inspection should coincide with an April 2nd mailing day.
  • A Cut Above reported irrigation heads being run over on the backside of hedges on homeowner property. An estimate of $407.95 was given to repair these heads. Concrete donuts will cost an additional $2.50 each to protect the heads. Mr. Treischman suggested capping off this old irrigation line and running a new line in front of the hedges on Hancock. Ms. Belcher will ask for a complete inspection of the entire system and that monthly reports be provided.

Ms. Belcher’s complete report will be included in the minute book.

  1. OLD BUSINESS
  2. NEW BUSINESS
  3. COMMITTEE REPORTS
  1. Blackened Sidewalks/Storm Drains – pressure washing completed.
  2. D. Concrete Pads Around Two Manhole Covers/Pump Watyer & Clean Storm Drain at the bottom of Banyan Canyon/Storm Drain Outlet – One quote still hadn’t been received from Ernest. Board agreed to table all these related issues. Ms. Belcher will contact SJRWMD to make sure they don’t have a problem with the intentions of College Park concerning all the storm drains.Maybe they will have suggestions on what to do to the storm drain at the end of Princeton to deflect the water in another direction to stop the erosion.
  1. Parking Restriction Signs – have been installed.
  2. Move Free Exit Back 10 ft – Mr. Kornegay made a motion to accept the $365 proposal from AGAS, which was seconded by Mr. Heller and carried with a unanimous voice vote.
  3. Change of Attorney – on hold.
  1. 2011 Audit – included in package.
  2. Cracked Curb at 810 Princeton – Board members agreed that quotes should be asked for, but the apron and curb should be quoted separately. The homeowner is responsible for the apron while the association is responsible for the curb.
  3. Prioritization of Projects – Board agreed that #1,5,6 and 8 could possibly done by volunteers. Mr. Heller will investigate #7-lights by back gate. Ms. Belcher suggested that a different gate company give a presentation so the Board can get a different point of view as to what should be done. Mr. Treischman asked for information prior to the meeting. A couple additional projects were added to the list. Ms. Belcher will provide an updated list.
  • Architectural – Mr. Spooner reported that no additional information had been provided for the pergola at 1086 Princeton. The documents state that sheds can be eight feet while playground equipment can be ten feet. Because there is no roof involved a permit is not needed. Even though there was no application submitted prior to the structure being built, wrong dimensions were given on an after the fact application and there was no drawing of the pergola in question, Board agreed however to work with the homeowner. If the pergola could be modified to comply with the 10 foot rule by removing the top posts, the application will be approved. Ms. Belcher will call the homeowner.
  1. OPEN FORUM
  2. The date of the next Board meeting is to be March 28, 2012 @ 6:30 pm at the Offices of Sentry Management.
  3. Mr. Kornegay made a motion to adjourn the meeting at 9:54 pm, which was seconded by Mr. Trieschman and carried with a unanimous voice vote.
  • Mr. Goodger had some questions on what was going to be done at the back gate.

Respectfully submitted,

Marlene Belcher, LCAM Approval Date ____________________

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