Board Minutes February 2015 BOD

COLLEGE PARK OF CLERMONT

HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING

MINUTES

    FEBRUARY 23, 2015

 

  1. Establish a Quorum and Call to Order – A quorum was established with Chris Caines, Steve Heller and Chuck Kornegay in attendance.  Marlene Belcher represented Sentry Management.  Mr. Caines called the meeting to order at 7:00 pm in the Offices of Sentry Management.

 

  1. Notice was posted according to Florida Statutes at least 48 hours prior to the meeting.

 

  1. Approval of Minutes – Mr. Kornegay made a motion to approve the January 26, 2015 minutes as corrected.  Mr. Heller seconded the motion, which carried with a unanimous voice vote.

 

  1. Financial Summary – Mr. Caines reported that all accounts payable were in order.  Income exceeding Expenses by 1,896.52. Operating Cash totals $185,235.76 with Reserves at $98,257.71. The $655.31 in late and interest fees collected added to income along with the $80 from remote sales.  Mr. Kornegay made a motion to approve the financial, which was seconded by Mr. Heller and carried with a unanimous voice vote.

 

  1. Manager’s Report – Ms. Belcher reported that:
  • Accts 144, 146, 164 & 168 – ITL letters were requested.
  • One Closing – 1023 Princeton, which was not in arrears.
  • Remotes – Eight more remotes were swapped.  Mr. Caines stated that the remotes that had been swapped the prior month all worked with new batteries.
  • Board asked that the gate company come out and check the antenna at the back gate.  Multiple vehicles have had intermittent interruption with remotes.
  • 843 & 943 both have satellite dishes mounted on the ground, which can be seen from the street.  Letters will be sent.
  • Michael Wilson had sent an email expressing an interest in joining the board.  He hasn’t made it to the last two meetings.  Board asked that an email be sent to him asking for a more extensive resume and request that he come to the next Board meeting.
  • Ms. Belcher distributed Mark Opferman’s bio. He will be College Park’s new manager.   He unfortunately could not make the meeting due to scheduling conflicts, but will be at next month’s meeting.

Ms. Belcher’s complete report will be included in the minute book.

 

  1. OLD BUSINESS
  1. Vacant Director Position- already discussed.
  2. 936 Cornell – The Architectural Committee went to visit the homeowner and came up with several suggestions to rectify the paver situation.  Mr. Kornegay made a motion to suggest option #3 suggested by the committee – Take out circular areas of pavers and put garden beds back in and landscape with plants.  Shrubbery should also be planted at the front border of the pavers.  An architectural application needs to be submitted before the work begins.  Mr. Heller seconded the motion, which carried with a unanimous voice vote.

 

  1. NEW BUSINESS
  1. Non-Functioning Remotes – already discussed.
  2. Bids to Clean Out Banyan Canyon – table.
  3. Bid from A Cut Above to Repair Washouts – table.
  4. Mulch Bid – Two additional bids were presented to the Board.    PLM’s bid was $1,575 and Ground Troops Landscaping  had bid $1,505.  A Cut Above’s bid was for $1,330.   Mr. Kornegay made a motion to approve the ACA bid, which was seconded by Mr. Heller and carried with a unanimous voice vote.
  5. Ramco Security – Ms. Belcher explained that two inspections had been conducted both at 10:00 pm.  Board approved the 10:00 pm check.  First check came up with 18 violations, while the next week – only 7 violations were noted.  Three of those were second offenders.  Several of the homeowners that received parking violations had called expressing their displeasure with receiving the violation.  Violators wanted to know which guideline/city ordinance that the parking violation was referring to.  The violation notice will be changed to include the reference.
  6. Architectural Committee
  •  931 Princeton – Homeowner replied to the letter that was sent about the replacement of a solar panel without submitting an architectural application.  The original application was pulled and there doesn’t seem to be a change to the size of the panel, but its’ placement was in question.  After some discussion, Mr. Kornegay made a motion not to proceed with insisting on an application submittal.  Mr. Heller seconded the motion, which carried with a unanimous voice vote.
  •  1095 Princeton – Homeowner had submitted another application to install a deck asking to permanently attach grill cover to deck and submit the permit.  Mr. Kornegay made a motion to approve the application, which was seconded by Mr. Heller and carried with a unanimous voice vote.
  •  1010 Princeton – Mr. Heller made a motion to approve the application to install a pool and screen enclosure asking that a permit be submitted.  Mr. Kornegay seconded the motion, which carried with a unanimous voice vote.
  1. Welcome Committee Update- Mr. Kornegay reported that the new homeowner at 940 Cornell had been visited and given a copy of the guidelines.

 

  1. OPEN FORUM
  • Mr. Heller asked that quotes be gotten to replace the benches in the park area.  Board agreed.
  • Mr. Kornegay once again asked about a fines committee, which had been discussed over a year ago.  Ms. Belcher explained that even if there was a fines committee and there is no compliance the case would be turned over to your attorney.  Why prolong the inevitable?
  • Ms. Belcher mentioned a suggestion made by a homeowner in a phone conversation – install a STOP sign at the end of Auburn on the north side of Princeton.  Board agreed that another STOP sign wasn’t the answer.  Residents don’t stop at the signs that were installed!

 

  1. Next Board meeting will be March 23, 2015 @ 7:00 pm at the offices of Sentry Management.

 

  1. Mr. Heller made a motion to adjourn the meeting at 8:04 pm, which was seconded by Mr. Kornegay and carried with a unanimous voice vote.
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