Board Minutes February 2016 BOD

COLLEGE PARK OF CLERMONT

HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING

MINUTES

     February 29, 2016

 

  1. Establish a Quorum and Call to Order – A quorum was established with Chris Caines, Steve Heller, Michael Wilson, Joan Auletta and Chuck Kornegay in attendance. Marlene Belcher represented Sentry Management. Mr. Caines called the meeting to order at 7:14 pm in the Offices of Sentry Management.

 

  1. Notice was posted according to Florida Statutes at least 48 hours prior to the meeting.

 

  1. Approval of Minutes – Mr. Kornegay made a motion to approve the January 25, 2016 minutes as written. Ms. Auletta seconded the motion, which carried with a unanimous voice vote.

 

  1. Financial Summary – Income exceeds Expenses in January by $2,014.14. Operating Cash totals $207,738.98 with Reserves at $122,738.98. Mr. Caines had some questions about duplicate entries for A Cut Above on the monthly transaction report. Ms. Belcher will investigate.

 

  1. Manager’s Report – Ms. Belcher reported:
  • SECO billing was reviewed looking at the charge to lease the street lights. Ms. Belcher will look into the actual lease agreement.
  • Video footage was given to the police to help them identify the people involved in the break-ins.
  • Camera video was out at the back gate. Century Link came out to the sight a couple of times. The modem was finally replaced and that fixed the problem.       Andy Sang with the camera company said that he would troubleshoot internet line problems if Association would get service from his company. Board was not interested in changing at this time.
  • Board agreed that one remote should still be swapped out for a smaller remote.
  • Mr. Case and I inspected the property on February 25th. Most violations were for palm fronds.       Board agreed that the letters should be sent.
  • Ms. Belcher will have the street sign pole at the end of Rollins and Princeton moved up and reset.
  • Ms. Belcher mentioned the bumpiness in the road going up toward the northern cul-de-sac of Princeton. Board has a plan for future road re-milling. Road will be left alone at this time.
  • Accounts 84, 164, 173, 183, 211 & 231 were sent ITL letters.

Ms. Belcher’s complete report will be included in the minute book.

 

  1. OLD BUSINESS
  2. Playground Upgrades – Caines explained that he had me with David Young of Creative Playthings at the playground. He thought that more children would be able to use the equipment if the ages ranged from 2-12 years of age. A walkway will be created starting at the bench & trash can on the Rollins side. The sand box, teeter totter, jungle gym and bike rack will remain. Mr. Kornegay made a motion to accept the new quote for $32,550.34 ( this includes the removal and disposal of old equipment), which was seconded by Mr. Wilson and carried with a unanimous voice vote. Invoice will be paid out of operating cash not the reserves. A grand opening of the park area will be scheduled for May.
  3. Gazebo Roof – Board agreed that quotes should be gotten for a metal roof vs. shingled. They recommended Oveido Roofing and Clermont Roofing.
  4. Landscaping Enhancements – ACA had given a quote and a design plan. One company provided pictures of the changes, but no cost. Another company provided a quote but not a design plan. Hopefully we’ll have all the pieces necessary to make a decision at the next meeting. ACA’s estimate #99 for irrigation was discussed. Mr. Caines had approved repairs to Zone 3. ACA had quoted $800-$900, but changed their estimate to double than quoted. Mr. Caines brought Zone 4 repairs to the Board for approval. Mr. Kornegay made a motion to approve the quote, which was seconded by Mr. Heller and carried with a unanimous voice vote. Vendors who Mr. Caines met to quote on the enhancements mentioned that trhe crape myrtles in the park were not being trimmed properly. They should be left alone to grow out. Ms. Belcher will relate this suggestion to ACA. Mr. Caines related his experience with ACA and the irrigation repair of Zone 3- final cost was double what ACA quoted. Estimate #99 to repair Zone 4 was brought before the Board at Mr. Caines’ request. Mr. Kornegay made a motion to approve estimate #99 for $1,469.40, which was seconded by Mr. Heller and carried with a unanimous voice vote.
  5. Gate Access Upgrades – on hold.
  6. Newsletter – Caines will include information about the playground and front entrance upgrades in the newsletter. Articles about the Grand Opening of the playground area will also be noted. Yard Sale will take place the last Saturday in April.

 

  1. NEW BUSINESS
  1. ARC Updates – Mr. Case stated that two applications had been approved for fences. Board discussed the enforcement of the white – not off white – garage door-. Paint to use is Sherwin Williams SW7006. Since homeowners had been forced to repaint their garage doors, there can be no selective enforcement even if the color is close to white. Ms. Belcher will compose a letter and run it by Mr. Caines.

 

  1. OPEN FORUM
  • Caines inquired as to who had a key to the message board.
  • Miller was to check on a police patrol in the community through an Agreement of Enforcement. Ms. Belcher will investigate. Ms. Auletta was against the police patrol.
  • Board agreed that a crime watch meeting should be scheduled. A special mailing may be in order to notify residents.
  • 1022 Princeton is still being renovated.

 

  1. Next Board meeting will be March 28, 2016 at 7:00 pm at the offices of Sentry Management.

 

  1. Kornegay made a motion to adjourn the meeting at 8:35 pm, which was seconded by Mr. Wilson and carried with a unanimous voice vote.
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