Board Minutes February 2017 BOD

 

COLLEGE PARK OF CLERMONT

HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING

MINUTES

     February 27, 2017

 

  1. Establish a Quorum and Call to Order – A quorum was established with Chris Caines, Steve Heller, Michael Wilson, Joan Auletta and Chuck Kornegay in attendance. Marlene Belcher represented Sentry Management.  Caines called the meeting to order at 7:01 pm at the Offices of Sentry Management.

 

  1. Notice was posted according to Florida Statutes at least 48 hours prior to the meeting.

 

  1. Approval of Minutes –   Kornegay made a motion to approve the January 30, 2017  minutes as written.  Mr. Wilson seconded the motion, which carried with a unanimous voice vote.

 

  1. Financial Summary –Operating Cash totals $134,779.50 with Reserves at $153,494.17. $565.96 of late fees added to Operating Cash. Expenses exceeded Income by $2,407.68 due to CPA Compilation, LED bulbs and irrigation repairs.  ..

 

  1. Manager’s Report – Ms. Belcher reported:
  • Acct 184  – Ms. Auletta made a motion to proceed with the cost deposit, which was seconded by Mr. Kornegay and carried with a unanimous voice vote.
  • The Rehabilitation Letter and Policy will be mailed to each homeowner along with a Clean Up Letter and Gate Instructions as soon as the instructions are updated.
  • Inspection- Mr. Case and I inspected the property on February 24.  Most violations were for palm fronds and a couple of trash cans. There were also numerous mailboxes that needed replacement/straightening or numbers.
  • Board agreed to move forward with the bid from Maddie and Daddie for the front columns and caps power washing.

Ms. Belcher’s complete report will be included in the minute book.

 

  1. OLD BUSINESS
  2. Gate System Update
  • Committee – Mr. Caines stated that all members of the committee had quit. Mondello and Mr. Grant agreed to give it another go.  The committee shall be aware of its operational function and call the gate company for repair as needed.  The sign company will be instructed to get together with them for the placement of signs.
  • EVAC – was not working. Fire Dept ordered the gates to stay open until the system was in compliance with code.
  • Caines stated that Alarm Protection was going to set up a meeting with Liftmaster on site so the angle of the reader could be verified and to get their suggestions on how to make this work.
  • Giving out codes was discussed, which would defeat the purpose of the entire process. Homeowners present unanimously agreed that only temporary codes for vendors should be given out using specific times that they would be allowed to enter.  It was the general consensus that the plan should not be altered from what the Board set out to do.
  • The speed bumps at the back gate should be removed.
  • There’s also been a poling problem with AT&T with the name HERNANDEZ coming up on a homeowner phone when they have a guest at the front gate.
  • Alarm Protection was paid what they were owed with no additional charges for putting arms back on, etc. They will be held with their feet to the fire until the system is repaired to make usable.
  • Cameras – Two estimates were presented to the Board. Because of the huge difference in the price quoted, Mr. Caines thought that more bids were needed.
  • Night Hawk Monitoring charges $50 per month for up to 500 calls from the call box. An off-site guard was discussed with feed coming from the call box. Mr. Caines will investigate.
  1. Sign Inventory-Two quotes for STOP signs-NO OUTLET signs and a KIDS sign at the front entrance were discussed. Auletta made a motion to go with the quote from Graphics Direct for $1,041.25 installed, which was seconded by Mr. Kornegay and carried with a unanimous voice vote.
  2. NEW BUSINESS
  1. ARC Update – Mr. Case reported that there had been 6 applications approved for a retaining wall, oak tree removal, a vinyl fence, re-roof, a storm door and more tree removals.  Ms. Belcher asked to what extent should the committee get involved for homeowners to pull a permit when applicable? Would be nice to have one on file, but it is the homeowner’s responsibility to do so as stated on the application.  An application hadn’t been received as yet for the landscaping changes at 1098 Princeton. Mr. Kornegay made a motion to send a second letter, which was seconded by Mr. Wilson and carried with a unanimous voice vote.
  • Carriage Lights – Ms. Nickelson spoke with Lamps Plus and recommended The Harper High Bronze Outdoor Wall Light. Belcher will get quotes.
  • Yard of the Month – will be chosen by the committee. Case was giving the letter and gift card for the presentation.
  1. FACEBOOK GROUP – Currently there are 100+ members.  Communication is good but everyone must remember to be civil and treat each other with respect.
  2. Safety Committee – Ms. Brown is chairing this committee formerly known as Neighborhood Watch. Officer Colon attended their meeting last week. Safety Guidelines will be established. Code Enforcement will be invited to speak. Ms. Brown will co-ordinate the opening ceremony of the playground with Mr. Caines
  1. OPEN FORUM

Topics discussed:

  • Homeowners not picking up after their pets.
  • Cars blocking sidewalks.
  • Trees being removed with no application or permit.
  • Facebook members not living in College Park.

 

  1. Next meeting will be March 27, 2017 at 7:00 pm at the Offices of Sentry Management.

 

  1. Kornegay made a motion to adjourn the meeting at 8:56 pm, which was seconded by Mr. Heller and carried with a unanimous voice vote.
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