Board Minutes January 2012 BOD

COLLEGE PARK OF CLERMONT

HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING

MINUTES

JANUARY 23, 2012

  1. Establish a Quorm and Call to Order – A quorum was established with Charles Wright, Steve Heller, Tim Trieschmann, Charles Kornegay and Chris Caines in attendance. Marlene Belcher represented Sentry Management. Mr. Wright called the meeting to order at 6:30 pm in the offices of Sentry Management.
  2. Notice was posted according to Florida Statutes at least 48 hours prior to the meeting.
  3. Receiver – Pam Flack – Phoned that she was having car trouble, and was on the side of the road. Another meeting will be scheduled for next month.
  4. Approval of Minutes – Mr. Kornegay made a motion to approve both the December 19, 2011 minutes and the closed meeting minutes of January 12, 2012 as written, which was seconded by Mr. Trieschmann and carried with a unanimous voice vote. Ms. Belcher will email the approved minutes to Mr. Heller.
  5. Financial Summary – Total Income exceeded Expenses in December by $1,437.79. YTD Actual Income exceeds Expenses by $17,303.43. Reserves total $54,765.04. Mr. Wright stated that the association is managing to keep its’ head above water by not spending what is being taken in, which has been considerably less to do a high accounts receivable balance. Mr. Kornegay made a motion to accept the financial report, which was seconded by Mr. Heller and carried with a unanimous voice vote.
  6. Manager’s Report – Ms. Belcher reported that:
  • Acct 165 – has not paid the semi-annually assessment as yet. Board agreed to ITL at the end of the month if the account was not up-to-date.
  • Acct 76 – This property had apparently been sold, but no transfer paperwork has been submitted. New homeowner

contacted Ms. Belcher to get some general info and wanted to purchase some remotes. To do this the warranty deed must be presented. Ms. Belcher contacted Clayton & McCulloh. This could be the reason that Leverett came back with another offer so quickly – they had sold the property!

  • Acct 5 ($2,347.61) – Mortgage foreclosure has been dismissed. Board suggested sending a letter to the homeowner – maybe a payment plan! Attorney sent letter with no response. Mr. Caines made a motion to proceed in the 45 days with the cost deposit. Mr. Kornegay seconded the motion which carried with a unanimous voice vote.
  • Fertilization/Pest control- A Cut Above has found that the viburnum are thinning and have insects eating them. For an additional $35 every two months these can also be sprayed. Mr. Heller made the motion to try a couple of applications and see if there is any improvement-if so, additional shrubs may be added to the application. Mr. Kornegay seconded the motion, which carried with a unanimous voice vote.
  • Parking Signs – Mr. Caines had the signs at the meeting, but asked for guidance where to mount them. Mr. Trieschmann will assist.
  • 839 Princeton – Mr. Wright had forwarded an email that he had received from a homeowner about his neighbor. Mr. Spooner and I stopped to chat with the tenant during our inspection of the property. We explained that the garbage should be stored in the garage or in a shed at the rear of the home. He was moving the can as we left. However the homeowner that sent the email was in attendance. He stated that the garbage was now in the back of the house stacked and there was a lot of activity going on next door….maybe a business being ran out of the home? Ms. Belcher will send a letter and the homeowner will try to get pictures.
  • 810 Princeton – Ms. Belcher had received a phone call from the homeowner at 839 Princeton who wanted to know if the cracked concrete curbing was his responsibility or the associations. Mr. Spooner and Ms. Belcher had also checked this out on the inspection. The cracking was substantial. Board members will take a look at it.
  • Portable Speed Bumps – Officer Colon had done some checking on this. The City of Clermont would not consider this a big issue, but an engineer should be called in to do a study of where to put them. Mr. Caines reminded the board that you’d have to have a sign posted about the speed bump. If the speed bump were to be moved leaving holes in the asphalt, the sign would have to be moved also. Mr. Trieschmann thought that some liability had to come with the speed bumps and they should be used as a last resort! Mr. Caines stated that adding speed bumps was just too much all at once. Reducing the speed limit was discussed. Mr. Wright suggested that the signs should be changed to 15 mph. Ms. Belcher will check with Officer Colon about a 15 or 20 mph sign. Mr. Caines will send pictures of how the signs will look.
  • Dummy Surveillance Cameras – Officer Colon pointed out that there could be some liability issues. Cameras could give homeowners a false sense of security.

Ms. Belcher’s complete report will be included in the minute book.

  1. Call to Automated Gates/Access Systems (AGAS) – Steve told the Board about a couple different systems that could be used – either a bar code system (used at Stoneybrook West) or the Sirit System (used at Chaine du Lac). The board could visit these communities and see the system is use, if they wished. There were pro and cons to each system. Concerns were of course the overall cost, it may be more trouble than it is worth and let’s not purchase technology that won’t be used. Steve will try to visit College Park to get a better grip on the set up and make his recommendations.
  2. OLD BUSINESS
  3. NEW BUSINESS
  4. COMMITTEE REPORTS
  1. Blackened Sidewalks/Storm Drains – Mr. Caines will be picking up the washer at noon on Friday. The washer is rented for one week. A plan of action will be implemented to get the washer where it will be used and how it will get there.
  2. Concrete Pads Around Two Manhole Covers – Mr. Trieschmann met with Masonry Works who submitted a quote of $860.00 for the two concrete pads and pilings to keep the grates in place. He had just met with Ernest from Nathoo Electric that day. Ernest said he would pro-rate the bid given by Masonry Works. Ernest explained to Mr. Trieschman that if the drain at the bottom of the canyon was cleaned and raised so sand could not be washed back into it there wouldn’t be such pressure on all the manhole covers. Ernest had submitted a bid to clean the drain at the bottom of the canyon. He will submit bids to repair the two manhole covers and to raise the canyon drain. Item was tabled awaiting Ernest’s quote.
  3. Speed Bumps/Dummy Surveillance Cameras – already discussed.
  4. Move Free Exit Back 10 ft – The quote from American All Secure amounted to $470. AGAS estimated $365. Will wait until Steve gets a chance to look at the property.
  5. Towing Sign – trying other options.
  6. Change of Attorney – on hold.
  1. Spring Clean Up Notice – Mr. Heller suggested sending the notice out in February. Mailbox replacement information will be included along with a statement about garage sales. Ms. Belcher will contact A Cut Above to see if he wanted his phone number included for sod/sod installation. A blank Architectural Application will be mailed with the notice.
  • Architectural – Mr. Spooner reported that there was one application which will be looked at after the board meeting. He also mentioned a huge arbor that he and Ms. Belcher had seen while on inspection. This arbor (or pergola defined by Mr. Caines) is standing a couple feet over the fence. Ms. Belcher will send a letter along with an architectural application.
  1. OPEN FORUM
  2. The date of the next Board meeting is to be February 29, 2012 @ 6:30 pm at the Offices of Sentry Management.
  3. Mr. Kornegay made a motion to adjourn the meeting at 8:33 pm, which was seconded by Mr. Trieschmann and carried with a unanimous voice vote.
  • Ms. Brown stated that vehicles continue to be unlocked and garage docks are left open inviting trouble. Mr. Caines stated that there had been a siphoning gas incident and a stolen skate board in the community.

Respectfully submitted,

Marlene Belcher, LCAM

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