Board Minutes July 2017 BOD

COLLEGE PARK OF CLERMONT

HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING

MINUTES

  July 31, 2017

 

  1. Establish a Quorum and Call to Order – A quorum was established with Chris Caines, Steve Heller, Chuck Kornegay and Mike Wilson in attendance. Marlene Belcher represented Sentry Management. Mr. Caines called the meeting to order at 7:00 pm in the Offices of Sentry Management.

 

  1. Notice was posted according to Florida Statutes at least 48 hours prior to the meeting.

 

  1. Approval of Minutes – Mr. Heller made a motion to approve the June 26, 2017 minutes as written. Mr. Kornegay seconded the motion, which carried with a unanimous voice vote.

 

  1. Financial Summary –Operating Cash totals $117,707.85 with Reserves at $166,322.82. $169.06 of late fees added to Operating Cash. Expenses exceed Income by $2,406.87, due to the Sign Project and Power Washing/Cap Repair. YTD surplus amounts to $518.76.

 

  1. Manager’s Report – Ms. Belcher reported:
  • Inspection- Mr. Case, Mr. Kornegay and I inspected the property on July 20, 2017. 1098 Princeton has begun his restoration. Bare spots are filling in due to all the rain. Inspection Sheet will be included in the board package next month.
  • 1022 Princeton – Renovation is coming along. Lawn and mailbox will be replaced. Exterior window will be installed.
  • 935 Princeton, as the policy states, will be sent to the Attorney to send a Demand Letter.
  • 806 Princeton- Mr. Kornegay made a motion that the hoop had to be moved back now for liability reasons. Mr. Heller seconded the motion, which carried with a unanimous voice vote.
  • 2495 Rollins-Ms. Belcher will get a paint chip (SW7006) from Sherwin Williams for the homeowner.
  • Rollins homeowner mentioned the black sidewalk on the backside of the canyon. This section is irrigated by well water. Ms. Belcher will get some bids to clean it up.
  • Hancock perimeter hedges should be trimmed all the way north on Hancock.

Ms. Belcher’s complete report will be included in the minute book.

 

  1. OLD BUSINESS
  2. Gate System Update
  • Caines, Mr. Case, Mr. Mondello, Mr. Miller and I met with Alarm Protection on July 24. Issues were reviewed. Alarm Protection agreed to rectify problems-most importantly-replace poles the RFID readers were mounted on and a new RFID reader for the front gate. Because these parts had to be ordered a specific completion date could not be provided. Mr. Caines also found out that wrong windshield placement directions were provided. Tags should have been placed on the passenger side of the windshield. The Board is contemplating reissuing tags and possibly providing remotes to those whose tag will not open the gate no matter where it is on the windshield. Mr. Caines will post an official message from the Board about the gates on the website.
  1. Speed Bump Removal – Ms. Belcher will get a couple more quotes.
  2. Street Signs – in progress. Resident gate sign is leaning at the back gate.

 

 

  1. NEW BUSINESS
  1. ARC Update- Mr. Case reported that six applications had been approved-four repaints, 1 pool and one concrete borders. 1098 Princeton – has begun to bring his front yard under compliance.
  2. CPA Engagement – Mr. Kornegay made a motion to engage Arrington for their 2017 compilation and income tax preparation, which was seconded by Mr. Wilson and carried with a unanimous voice vote.
  3. Social Event in the Park – Suggestions have been made and a plan is starting to come together. Event will be held on September 30 from 11:00-3:00. A flyer will be posted to the website.
  4. Picnic Table/s in the Park -Ms. Belcher showed the Board that there were many picnic tables to choose from. Mr. Wilson volunteered to get more info about the tables.
  5. Entrance Landscaping – Mr. Caines stated that he would like to scale down the bed areas at the front entrance and maybe plant hawthorns instead of junipers… Ms. Belcher will ask for bids.
  6. Camera System- Mr. Caines reported that he and Mr. Mondello had spoken with several companies. He recommended Action Security. Front cameras would cost $7,457 and the back cameras would cost $6,457.00 with a maintenance service contract costing $125.00 a month. Ms. Wilson made a motion to approve the estimate from Action Security, which was seconded by Mr. Kornegay and carried with a unanimous voice vote.

 

  1. OPEN FORUM

Topics discussed:

  • Rat and coyote problems – keep garbage cans sealed.
  • Contractor had leaked oil on the roads throughout College Park.
  • Budget will be discussed next month.

 

  1. Next Meeting will be August 28, 2017 at 7:00 pm at the Offices of Sentry Management.

 

  1. Kornegay made a motion to adjourn the meeting at 9:08 pm, which was seconded by Mr. Wilson and carried with a unanimous voice vote.
Posted in Board of Directors, Minutes and tagged , , .