Board Minutes March 2013 BOD





March 25, 2013

  1. Establish a Quorum and Call to Order – A quorum was established with Charles Wright, Chris Caines and Chuck Kornegay in attendance.  Marlene Belcher represented Sentry Management.  Mr. Wright called the meeting to order at 7:00 pm in the offices of Sentry Management.
  2. Notice was posted according to Florida Statutes at least 48 hours prior to the meeting.
  3. Approval of Minutes – Mr. Kornegay made a motion to approve the February 25, 2013 minutes as written, which was seconded by Mr. Caines and carried with a unanimous voice vote.
  4. Financial Summary – Operating Cash totals $140,146.79.  Income exceeded Expenses in February by $3,832.21.  Reserves total $66,369.13.  Year-To-Date Income exceeded Expenses by $4,754.11.  Mr. Wright stated that the Association was keeping a step or two ahead of the arrearages.  Hopefully by retaining the help of a collection company (they were given 17 accounts) maybe delinquent residents will get letters and come to a meeting trying to make things right.  20 mph signs were painted on the streets to slow down traffic.  The next step would be to install STOP signs at strategic locations.  Mr. Kornegay made a motion to approve the financial which was seconded by Mr. Caines and carried with a unanimous voice vote.
  5. Manager’s Report – Ms. Belcher reported that:
  • Acct 79 – Ratify email vote.  Mr. Caines made a motion to have Clayton & McCulloh move forward with the lien foreclosure, which was seconded by Mr. Kornegay and carried with a unanimous voice vote.
  • Acct 117 – Homeowner would like all fees waived.  The board agreed that the homeowner should put this request in writing.
  • Acct 235 – $2,500 settlement offer. Mr. Kornegay made a motion to reject the offer, which was seconded by Mr. Caines and carried with a unanimous voice vote.
  • Claim of Two Years Ago – Board agreed that Ms. Belcher should not reply to the threats made by this person who claimed that the back gate hit his vehicle.  No pictures were taken at the time.  Claimant never asked for Insurance information as stated in his email.
  • Remotes – Mr. Kornegay made a motion to purchase ten more remotes.  With no second, motion died.  Mr. Caines will do some investigating.  This will be discussed at the next meeting.
  • Inspection – Mr. Caines made a motion to wait until next month to right up violations for lawns, which was seconded by Mr. Wright and carried with a majority voice vote.  Mr. Kornegay opposed.

Ms. Belcher’s complete report will be included in the minute book.

  2. Traffic Light Petition – Mr. Wright stated that even though College Park representatives had shown up at both City Council and County Commissioner’s meetings with petitions to show their support of a light on Hancock Rd, the County Commissioners were reluctant to install the light at West Point Blvd and denied the request.  Now the thought is to median off the cross over to make a left turn onto Hancock Rd from either Summit Greens or College Park.  Traffic coming out of both communities would need to make a right turn, then a U turn to go back the other way.  Putting a light at Hancock and Oakley Seaver was also discussed.  Both communities gave it their best shot to get the light installed.  Is the issue really dead?
  3. Review of General Restrictions – Mr. Wright stated that the handbook is a reference and should be used in conjunction with Statute 720 requirements for an HOA.  A meeting will be held to do just that!  In 2010 an attempt was made to clarify the guidelines by grandfathering in previous violations – some generated by the builder.  Tiles were installed by one homeowner that hadn’t gotten written approval to do so.  The homeowner was present at the meeting and presented pictures.  Mr. Wright told the homeowners that the Board was not going to require the removal of the tiles at this point in time.  This issue will need a full Board decision.  Some residents are the second and even third owners.  Did they get the documents at their closing?  Mr. Spooner suggested a mailing.
  4. Chains on Pathways – Ibolts and links had been installed by Mr. Goodger and Mr. Spooner.  A Cut Above has been notified of the bolt installation and knows how to open the pathway up for mowing.
  5. No Parking Here to Corner Sign – Mr. Caines suggested that they wait on the sign.  Homeowner suggested an off-duty police man patrolling the area.
  1. Repair of Back Gate – Mr. Caines made a motion to approve the quote submitted by Advanced Access Solutions, which was seconded by Mr. Kornegay and carried with a unanimous voice vote.
  2. Ten Dead Trees in Banyon Canyon on the Rollins Side – Mr. Wright stated that he would like to look at the trees.
  3. Clean/Paint Front Gates/Fences – Mr. Spooner had presented several quotes:  Currie=$2,760, Imperial=$3,500 and Addington=$2,800.  Mr. Caines suggested that this item be tabled until there is a full board.
  4. Garage Sale Banner – Mr. Caines will get a quote.
  5. Road Analysis –Ms. Belcher will contact a couple of companies to get their opinion on what needs to be done on the roads, the square footage of the project and how much would it be for replacement.  Mr. Wright stated that this all roads would not have to be done at the same time.

Architectural – Mr. Spooner stated that there would be a meeting after the Board meeting.  He asked if the committee should only approve colors in the book or something close to the colors?  Board agreed that either the original color or a color in the paint book would be acceptable.  Mr. Spooner thought that the striping that had just been done looked kind of faded.  Ms. Belcher will contact Perma Stripe.  A shed is being put up at 871 Princeton.  Homeowner did not get approval.  Mr. Spooner tried calling the homeowner but the voicemail was full.  A letter will be sent reminding the homeowner that an architectural application should be submitted prior to the installation.  Ms. Belcher will check with Code Enforcement to see if contact had been made with the bank concerning the foreclosure on Princeton with the overgrown shrubs and torn screens surrounding the swimming pool.  Homeowner at 1118 Princeton moved out.  Ms. Belcher will check to see if the home is in foreclosure.

  • Mr. Case thought it would be a good idea to remind residents in a newsletter about submitting Architectural applications.
  • Homeowner asked if the one website could be deleted or something added to it to redirect browsers to the correct site.
  • Ms. Belcher will get a quote from A Cut Above to raise the canopy of the perimeter trees.
  1. The date of the next Board meeting will be April 22, 2013 @ 7:00 pm in the offices of Sentry Management.
  2. Mr. Kornegay made a motion to adjourn the meeting at 8:42 pm, which was seconded by Mr. Caines and carried with a unanimous voice vote.

Respectfully submitted,


Marlene Belcher, LCAM                                                                                  Approval Date ___________________

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