Board Minutes May 2017 BOD

COLLEGE PARK OF CLERMONT

HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING

MINUTES

May 22, 2017

 

  1. Establish a Quorum and Call to Order – A quorum was established with Chris Caines, Steve Heller, Michael Wilson, Joan Auletta and Chuck Kornegay in attendance. Marlene Belcher represented Sentry Management. Mr. Caines called the meeting to order at 7:03 pm at the Offices of Sentry Management.

 

  1. Notice was posted according to Florida Statutes at least 48 hours prior to the meeting.

 

  1. Approval of Minutes – Mr. Kornegay made a motion to approve the April 24, 2017 and May 4, 2017 minutes as written. Ms. Auletta seconded the motion, which carried with a unanimous voice vote.

 

  1. Financial Summary –Operating Cash totals $122,873.21 with Reserves at $161,180.73. $223.17 of late fees added to Operating Cash. Income exceeds Expenses by $3,101.33. C&M $500 check (which had been duplicated) will be added back to operating cash on the May financial.

 

  1. Manager’s Report – Ms. Belcher reported:
  • Inspection- Mr. Case and I inspected the property on May 18, 2017. Letters went to five residents whose lawn will not resurrect. Ms. Belcher will put together a spreadsheet to keep track of second and third violators.
  • Acct 164 – Account is in default, but Board agreed to wait until June/July when the balance reaches the $624 mark.
  • Pressure Washing vendor asked if the Board would like the curbing/entranceway and sidewalks included with the column pressure washing and repair for an additional $595? Mr. Wilson made a motion to include these if the pavers are included in the $595.       Mr. Heller seconded the motion, which carried with a majority vote. Mr. Kornegay opposed.
  • Mr. Kornegay made a motion to approve the park raking proposal submitted by A Cut Above (ACA). Mr. Wilson seconded the motion, which carried with a unanimous voice vote.
  • Hedges – The ACC was asked to count the perimeter hedges that needed replacement. Mr. Kornegay made a motion to replace the hedges if the quote came within a $1,000 range. Mr. Heller seconded the motion, which carried with a majority voice vote.       Ms. Auletta opposed. Gaps in the hedge as mentioned of 907 Princeton will be included in the count. ACA will confirm that all perimeter sprinklers are working.       Ms. Belcher will ask about the weeds growing within the hedge.

Ms. Belcher’s complete report will be included in the minute book.

 

  1. OLD BUSINESS
  2. Gate System Update
  • Caines explained that the RFID reader at the front entrance would be raised and tilted a bit. RFIDs are not being read on certain vehicles. He is seriously thinking about bringing the clicker back for those who are having trouble. Mr. Kornegay made a motion to purchase 50 remotes and the smallest amount possible (250?) of the RFID tags. Mr. Wilson seconded the motion, which carried with a unanimous voice vote. Old clickers will not work.

 

 

 

 

  1. Street Signs – Board agreed on the six inch green signs with white border and white lettering. The size of the Kids signs were fine. Mr. Caines has one of the STOP sign posts.
  2. Carriage Lights – Sentry Maintenance will do the touch up painting around the lights.

 

  1. NEW BUSINESS
  • ARC Update – Case reported that five applications had been submitted and approved – One fence, two sod and landscaping, one repaint and one shed.
  • 806 Princeton – After receiving a violation about a basketball hoop left by the street, homeowner sent an email explaining the situation. Unfortunately leaving the hoop at the street poses a safety issue. The hoop will have to be moved to the side of the house (12’ from the street) when not in use.
  • 1098 Princeton – Board agreed that rocks would be allowed in the easement only around the mailbox.
  • 1078 Princeton – letter will be sent to the house that submitted a fence application about the overgrown backyard.
  • 782 Princeton – has new owners. Letter will be sent about mowing the hill on the side of the house.
  • Speed Bumps – Ms. Belcher will get some quotes on the removal of the speed bumps at the back gate.

 

  1. OPEN FORUM

Topics discussed:

  • Trees trimmed too high on Hancock.
  • Case mentioned the fencing of the well at the front entrance by removing the hedges. This will not be necessary since the box has been locked.
  • Quotes for landscaping will be on the July agenda.
  • Dumpster and porta-potty should be removed from 1022 Princeton. The after the fact application to close in the front window, which was denied has not been returned to its original state.
  • Camera vendor should not be someone in the community.
  • Caines mentioned the assessment fees discussed on Facebook. He reminded those in attendance that dues hadn’t been raised in 6-7 years.

 

  1. Annual Meeting will be June 26, 2017 at 6:00 pm at the Gazebo in the Park.

 

  1. Kornegay made a motion to adjourn the meeting at 8:21 pm, which was seconded by Mr. Wilson                                                                                                                                                                   and carried with a unanimous voice vote.
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