Board Minutes November 2011 BOD

BOARD MEETING

MINUTES

  1. Establish a Quorm and Call to Order – A quorum was established with Charles Wright, Steve Heller, and Chris Caines in attendance. Marlene Belcher represented Sentry Management. Mr. Wright called the meeting to order at 7:12 pm in the offices of Sentry Management.
  2. Notice was posted according to Florida Statutes at least 48 hours prior to the meeting.
  3. Resignation of Miriam Stewart – Due to health reasons, Ms. Stewart turned in her resignation on November 16, 2011. Mr. Trieschman expressed his interest to serve. Mr. Wright made a motion to appoint Mr. Trieschman to complete Ms. Stewart’s term, which was seconded by Mr. Heller and carried with a unanimous voice vote. The Vice President position, which is now vacant will be discussed at the next meeting.
  4. Approval of Minutes – The effectiveness of the camera at the back gate was discussed and even though it hasn’t proved its’ worth in a couple of cases, there were other incidents where it had. Mr. Wright stated that he saw a crack in the right side wall which needs to be filled and there seems to be a gap between the column and caps, which should also be checked out. Ms. Belcher will send Mr. Heller the approved minutes. Mr. Heller will also see that an unused website is deleted. Mr. Caines made a motion to approve the minutes, which was seconded by Mr. Heller and carried with a unanimous voice vote.
  5. Financial Summary – Total Income exceeded Expenses in October by $3,425.64. YTD Actual Income exceeds Expenses by $13,507.34. Mr. Trieschman suggested that the Intent to Lien Letter (after non-payment of the second installment of assessment fees of the year) be delivered by the County Sheriff. It would cost the association money, but could make a difference. Ms. Belcher will investigate.Mr. Wright stated that if someone is trying to save their home the association would help them do so. Mr. Wright made a motion to accept the financial, which was seconded by Mr. Heller and carried with a unanimous voice vote. Ms. Belcher will also research the possibility of a receiver visiting the next board meeting.
  6. Manager’s Report – Ms. Belcher reported:
  • Nineteen accounts are currently at the attorney. Acct 205 should now be sent to lien and there are five accounts that should be sent to the attorney for a Demand Letter. Board asked that Ms. Belcher research the possibility of a receiver attending the next board meeting.
  • Nathoo Electrical had submitted a bid to lubricate and grease all gates and change or install moisture control pads for $125 a quarter. Mr. Caines made a motion to approve this estimate, which was seconded by Mr. Trieschman and carried with a unanimous voice vote. Mr. Trieschman asked about leaving the gates open during the day. Mr. Wright stated that Officer Colon had informed the board at a meeting that most thefts occur during the day. Keeping the gates closed does serve a purpose.
  • Several Cars are still parking on the street overnight. Ms. Belcher will get some quotes for a sign to be attached to the gate about parking overnight in the street and vehicles blocking the sidewalk while parked.
  • Inspection – Mr. Case and I conducted an inspection and violation letters were sent. Majority of letters were sent about garbage cans in the front or side of the house. The unlicensed car was reported to code enforcement.
  • Sensor Lights/Outlets for the Front Entrance – were installed
  • Only 61 gate access updates have been returned. Prox Card/Transponder Access to be discussed in January.
  • 2292 Stanford – has been cleaned up.
  • Mr. Wright thanked Mr. Caines and the kids who distributed flyers for the garage sale. Mr. Caines volunteered to chair the next garage sale next April/May. Ms. Belcher will investigate why the backgate wasn’t programmed open.

Ms. Belcher’s complete report will be included in the minute book.

  1. OLD BUSINESS
  2. NEW BUSINESS
  3. COMMITTEE REPORTS
  1. Blackened Sidewalks/Storm Drains – Two companies had given adjusted quoted for the 36 drains instead of 83. Mr. Caines volunteered to get a tank and do this pressure washing instead of paying someone to do it. Several members of the board also volunteered. Mr. Caines will investigate the tank cost. Bids are on hold.
  2. Banyon Canyon Erosion – Mr. Trieschman and Mr. Brown will look at the drain erosion in Banyon Canyon.
  3. Towing Sign – on hold.
  4. Change of Attorney – on hold.
  1. Speed Bumps – Mr. Trieshman stated that a sign needed to be posted warning of the speed bump, so while a portable bump may be a good idea, what about the sign? Ms. Belcher will contact Officer Colon and get his input.
  2. Frost Blankets – A Cut Above had quoted $95 a roll for the blanket. Ms. Belcher asked where they would be stored. Ms. Belcher will contact Jose and asked about the cost of installing and de-installing and to see if he had somewhere to store the blankets.
  3. Gazebo Clean Up – Mr. Caines stated that the gazebo graffiti was disgusting. Ms. Belcher will get quotes to sand/clean/paint the gazebo. She will also inquire about anti-graffiti paint.
  4. Sticker Access Information – after the first of the year.
  • Architectural – Mr. Spooner reported that everything was very quiet, but the neighborhood was looking better.
  1. OPEN FORUM
  2. The date of the next Board meeting is to be December 19, 2011 @ 7:00 pm at the offices of Sentry Management.
  3. Mr. Trieschman made a motion to adjourn the meeting at 8:48 pm, which was seconded by Mr. Heller and carried with a unanimous voice vote.
  • Mr. Brown suggested that College Park offer Nathoo Electrical a Maintenance Agreement.
  • Would a dummy camera and a video surveillance sign at the front entrance be lawful? Ms. Belcher will contact Officer Colon.

Respectfully submitted,

Marlene Belcher, LCAM Approval Date ___________________

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